Document Scanning and Imaging 

A Room’s Worth of Documents – Measured in Megabytes

Many of our clients have considered scanning, but aren't sure what operational conditions warrant the cost of scanning/imaging versus hardcopy document storage.  In some cases it makes no economic sense to scan, but in other instances it makes a whole lot of sense to scan the right papers. But how do you know when it's worth it?  By having Sugar House Archives & Shred come in and analyze your document flow and other cost considerations we can help you decide either to scan or to store your documents.

Sugar House Archives & Shred offers the best practices in document conversion services which allow our clients to successfully utilize the true potential of the information contained in their files.  Increased productivity, performance and profits are only a few of the benefits our clients gained from our scanning services. 

Regardless of how your documents are currently stored, Sugar House Archives & Shred can convert them to any other medium, including software formats such as PDF or TIFF files. Sifting through boxes of paper, paying commercial rent prices to store boxes, and watching boxes collect dust can be frustrating and exhausting. Our team of Document Scanning experts can pick them up from your location, at your convenience, and convert them into high-quality images that keep for years longer than the original documents.

Document Imaging & Electronic Document Management: Custom Solutions to Meet Your Needs

Sugar House Archives & Shred provides document imaging and management solutions in order to assist your organization to become a “paper-less” office. We offer turnkey imaging solutions consisting of document preparation, conversion scanning, information indexing, long or short term storing, and immediate retrieval of your formerly hard-copy paper documents.

Once we receive your company's documents, our team employs strict security procedures and maintains strict accountability as we begin the document conversion process:

1. Each document is physically prepared for digital conversion (removing staples, placing separator sheets, removing
    “sticky” notes that are covering important data, etc.).
 
2. After your documents are prepared, our staff will customize the solution to fit the requirements stated for the
    imaging conversion.
 
3. Files are then efficiently converted into an electronic format.
 
4. These electronic files are then indexed by our staff to accommodate ease of future retrieval.
 
5. The electronic data is then placed on the specified media (compact disk, DVD, etc).
 
6. We deliver the media to you

We can then either return the original documents to you, or confidentially destroy them by processing them through our industrial shredder. Sugar House Archives & Shred is also a proven leader in off-site document management solutions that can alleviate company costs of maintaining and storing your original documents.

Electronic Document Management

In addition to document conversion projects, we also offer supplemental solutions to meet your Electronic Document
Management (EDM) needs. Whether you need a system implemented “in-house” or whether you need a web-browser based application, Sugar House Archives & Shred has your solution.

InfoKeeper Plus™ is a powerful and flexible client software solution for storing, accessing, and retrieving electronic information, in any format. This solution is a cost effective way to manage your entire information chain and continue scanning your day-to-day information!

To learn more about our Document Imaging and Electronic Document Management solutions, please call us at
801-487-0176 or click on get a quote below. We'll be glad to discuss your needs and show how we can help you.