To Scan or To Store

Many of our clients have considered scanning, but aren't sure what operational conditions warrant the cost of scanning/imaging versus hardcopy document storage.  In some cases it makes no economic sense to scan, but in other instances it makes a whole lot of sense to scan the right papers. But how do you know when it's worth it?  By having Sugar House Archives & Shred come in and analyze your document flow and other cost considerations. Sugar House Archives & Shred will happily work with you to develop a cost effective document management plan.  Once we've worked together to make a proper assessment of your file situation, you will then have several options available to you. In the end it may make the most sense to image all your documents, or storing everything until it is needed.  In most cases we find a combination of the two works the best. Imaging your most active files, and storing your less active files. When less active files are needed we will quickly image your documents allowing you electronic access to your records then and instant accessed again in the future.  Sugar House Archives & Shred's Scan on Demand service allows you to inexpensively store paper today but convert it to digital when you next need to access it.

As a full service document management company, Sugar House Archives & Shred has a wealth of knowledge to consult with you in finding a solution that best meets your specific needs.

Document imaging is an efficient electronic document management system. Imaging provides organizations with the ability to capture, store, archive and retrieve document images.

Document imaging allows your business to define the routing of a document, therefore automating the business document flow process.

The Advantages of Document Imaging

• Improves Personnel Productivity • Reallocation of personnel and/or Personnel Reduction • Quality Control and Work Flow Improvement • Eliminate or Reduce Misfiling and Document Loss • Eliminate or Reduce Paper and Copying • Storage Space and Storage Cost Reduction • Improved Customer Service • Faster Response Due To Quicker Retrieval • “Chain of Custody” Management and Reporting • Multiple Index Field Capability • 24 Hour Access—365 Days A Year • Document Security • Liability Reduction • Concurrent User Access With Powerful Search Capability • Improved Space Utilization

Electronic Document Management

In addition to document conversion projects, we also offer supplemental solutions to meet your Electronic Document
Management (EDM) needs. Whether you need a system implemented “in-house” or whether you need a web-browser based application, Sugar House Archives & Shred has your solution.

InfoKeeper Plus™ is a powerful and flexible client software solution for storing, accessing, and retrieving electronic information, in any format. This solution is a cost effective way to manage your entire information chain and continue scanning your day-to-day information!

To learn more about our Document Imaging and Electronic Document Management solutions, please call us at
801-487-0176 or click on get a quote below. We'll be glad to discuss your needs and show how we can help you.